Changelog
Stay up to date with our latest changes and improvements.
2024-06-26
Logging by NEN 7513
We are pleased to introduce our new compliant logging feature, designed to meet the requirements of NEN 7513 - Health informatics - Recording actions on electronic patient health records. This update ensures that all your logging activities adhere to the standards set by this important Dutch norm for information security and data protection.
Standardized logging
Our system now logs events according to the NEN 7513 standard, which outlines specific data requirements for logging. This includes detailed information on access to patient data, log access, and events affecting logging reliability.
Comprehensive event tracking
All relevant events, such as access to patient records and changes made to these records, are logged with necessary details. For instance, if data is added to a patient file, this action is recorded with specific information about the part of the file affected.
Detailed log entries
The log entries include precise details about each event, following the standard's requirements for cardinality and optionality. This ensures a clear and traceable record of how personal health information is processed and managed.
Organizational oversight
The logging system now meets the legal requirements set by NEN 7513, providing a structured and reliable overview of data processing events. This update helps ensure that all logging practices are compliant with industry standards.
Benefits for you with compliance by default:
Enhanced security. Ensure that your logging practices meet stringent security and data protection standards
Regulatory compliance. Compliance by default. Stay compliant with NEN 7513 and other relevant regulations, reducing the risk of non-compliance issues
Improved accountability. Track and review system activities effectively to maintain accountability and traceability.
This compliant logging feature is now available and can be configured in your system settings. Our latest release ensures that compliance is built into the system by default. You do not need to take any additional actions to become or maintain compliance, as this feature is configured to meet all necessary standards automatically.
2024-06-24
Migrations from legacy systems
We've developed specialized migration and import tools tailored to seamlessly transition data from legacy systems into Flux. These tools are designed to ensure a smooth and efficient migration process, preserving data integrity and minimizing downtime for your practice.
Automated data mapping
Automatically aligns data fields from your old legacy systems with our system, reducing manual input and errors.
Comprehensive data import
Supports the full transfer of patient records, appointments, billing information, and other critical data from your old legacy system.
Customizable import options
Allows for flexibility in data selection, so you can choose exactly what to migrate.
Error handling and reporting
Identifies and addresses potential issues during migration, ensuring a complete and accurate data transfer
With these tools, transitioning from any legacy systems to Flux is simpler and more reliable, enabling you to maintain continuity in your operations while upgrading to a more robust system.
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Do not underestimate data export!
Ensure that data is processed carefully and securely during export. Exporting data from the source is often more complex and time-consuming than expected. When closing the source, a freeze period is established during which the old system cannot be used, but the new data still needs to be imported—and that often poses a problem!
With Flux, you can start immediately, and a large part of the importing can be done later or in stages.
New
- Added support for merging several data sources of different legacy systems as sources to the flux data structure. This improvement allows for the merging of various data sources without creating duplicate patient records, ensuring a seamless transition during complex migration
- Added a general document importer from legacy systems
- Added a document import for Intramed (legacy system)
- Added informed consent to the treatment plan and added informed consent to specific procedures. You can now be compliant with the new rules and regulations regarding special procedures requiring patient informed consent registration
- Added tooltips to the UZOVI codes for unique identification of health insurance companies
- Added extra text to the description of several CSI codes so that it makes a little more sense for the user to understand chronic periods, periods ends and period extensions and re-extensions
- Added procedure code predictions for future appointments
- Added user accessible logging for all COV requests
- Added several tooltips on the invoice table and page
- Added user roles to logging
- Added support for remote consultations
- Added consent for the LDF data exports
- Added LDF consents imports
- Added extra appointment therapy types for several specialties
- Added speech therapy diagnosis and procedure codes for insurance claims and direct to patient invoicing
- Added additional procedure codes for pediatric physiotherapy
- Added customer logging in compliance with NEN 7513. Customers are now compliant with the NEN 7513 by default
Improvements
- Improved the appointment imports
- The import based on migration of legacy systems now uses the diagnosis code for claim line items, streamlining migration
- Improved authentication for the 2FA and MFA using a QR code
- Expanded the automated Intramed import (legacy system) by added several items
- Improved functionality to the general import tooling for legacy systems
- Added speech therapy standard contracts and prices
Fixes
- Fixed a bug with the AGB code when registering a new user
- Fixed several UI bugs in the business intelligence
- Fixed a bug with the data explorer
- Fixed a UI bug
- Fixed an issue preventing invoice exports
- Fixed bugs in the CSI code selection for pediatric physiotherapy
- Fixed an issue with the main AGB of the claim and contract
- Fixed no CSI code selection for speech therapy
- Fixed an issue with the Moneybird integration on the app page
- Fixed responsiveness issues for smaller screens for the appointment and finance tables
- Fixed security issues for compliance with the NEN 7513
- Fixed an issue with the Nivel consent imports
- Fixed several issues for the GGN integration for collections
- Fixed several issues with the Mollie integration and adding the reprocessing of direct invoice payment requests
- Fixed a bug where appointment reminders where send double
2024-06-10
Pediatric physiotherapy
We’ve streamlined billing for pediatric physiotherapy and exercise therapy with automated CSI codes integration, simplifying the process and ensuring compliance with the new Generic Declaration Standard (GDS).
Automated CSI codes
CSI codes for pediatric physiotherapy and exercise therapy are now automatically applied, reducing manual input and errors.
Basic insurance coverage
The system automatically handles billing for the first 18 sessions under basic insurance, making administration simpler.
Automatic code application
After the initial 18 sessions, the correct CSI codes are automatically applied for additional sessions, ensuring accurate billing.
This update enhances billing efficiency and accuracy, aligning with GDS standards and easing administrative tasks.
New & Improvements
- We've automated the CSI codes for pediatric physiotherapy and exercise therapy and for physiotherapy for childern. This update simplifies billing by handling the first 18 sessions covered under basic insurance, and automatically applies the correct codes for sessions beyond that, ensuring seamless integration with the new Generic Declaration Standard (GDS). We made changes to the automatic selection of
003, 004, 005, 006, 007and 009 - The AGB number has been added to the declaration entries in the data explorer, providing clearer identification and tracking of healthcare providers in your data
- VAT prices have been included in the invoices export, alongside the VAT tariffs and VAT excluded prices for more detailed financial tracking and reporting
- The AGB number check has been removed from the intake flow when it is not relevant
- Addressed performance issues related to sending batch payment reminders. The process is now more efficient, significantly improving speed and reducing delays
- Added products without any pricing or revenue for business intelligence reporting. This change ensures that such products do not impact the revenue overview per user or appear in the associated cost center and/or general ledger accounts. When invoicing these products, they will be omitted from the revenue steam, while other products from the same appointment will still be included. For example, a free checkup or consultation can now still count as a consultation in the benchmarks. Please review your bookkeeping and revenue summaries to ensure accuracy
- The ability to mark an invoice as invalid has been restricted. This action can now only be performed by users with the roles of owner or back office administrative staff. This change ensures that only authorized personnel can modify this special invoice status
- Invoice entry amounts are now properly accounted for in the Business Intelligence (BI) reports
- Optimized the invoice filter
- The appointment send button has an incorrect tooltip
- Added patient name to collections view in the data explorer
- Based on a treatment plan you can now manually set a default invoice type where you can override the automatic payer selection
- We've automated the CSI codes for pediatric physiotherapy and exercise therapy and for physiotherapy for childern. This update simplifies billing by handling the first 18 sessions covered under basic insurance, and automatically applies the correct codes for sessions beyond that, ensuring seamless integration with the new Generic Declaration Standard (GDS). We made changes to the automatic selection of
Fixes
- Fixed a bug related to corrected invoices not being accounted for in the revenue estimations
- Fixed a bug with the task title
- Fixed a bug with the tooltip
- Fixed a bug in the display or the total amount of concept debit claim. Previously, the total amount displayed after both crediting and debiting in a single transaction was wrong. The correct amount was calculated in the concept debit claim
- Fixed a bug where de default selector for the CSI code remains empty
- Fixed an issue with the Vecozo certificates
- Fixed a validation message to the user when entering a incorrect BSN
- Fixed several UI bugs and issues
2024-05-31
Twinfield integration
We launched our Twinfield integration for bookkeeping and accountancy. This integration is designed to streamline your accounting and financial controlling processes. This new feature enables seamless connectivity between flux and Twinfield. Our key Features of the Twinfield x Flux integration:
- Synchronize financial data between flux and Twinfield, reducing manual data entry and errors using automated data sync
- Ensure that your financial records are always up-to-date with real-time data transfers and updates
- You get a comprehensive data integration. You can import and export key financial data, including invoices, payments, and financial reports, directly to and from Twinfield
- Customize settings. Configure integration settings to match your specific accounting needs and preferences, including payments, reconciliations, VAT, debtor numbers and subadministrations
The benefits of the Twinfield & Flux Sync:
- Streamline your accounting processes with automated data transfers and real-time updates for increased efficiency
- Minimize errors by reducing manual data handling and ensuring consistent data across platforms to enhanced accuracy
- You get simplified workflows and can manage your financial data more effectively with direct integration, saving time and effort
The Twinfield integration is now available and can be accessed from the apps in settings. When using our accountancy integrations, users should contact their financial service provider to ensure proper configuration and compliance with their specific requirements.
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Official partner of Twinfield!
We are now an official partner of Twinfield. This partnership allows us to serve you even better with our financial solutions and support, and we have implemented several important changes in our integration.
2024-05-27
Revenue insights for healthcare providers
Healthcare providers now can have deeper insights into their our revenue streams. The revenue insights feature provides comprehensive analytics and reporting tools, allowing providers to better understand and optimize their financial performance.
Comprehensive revenue dashboard
The new dashboard offers an overview of total revenue, broken down by key metrics such as treatment types, type of revenue, healthcare provide and time periods. This high-level view helps providers quickly assess their financial health and identify trends.
Detailed financial reports
Users can generate detailed reports that highlight revenue by service, healthcare provide, and location. These reports provide granular insights into which services are most profitable, helping providers make informed decisions about resource allocation and service offerings.
These enhancements empower healthcare providers with the tools needed to understand and manage their revenue sources more effectively.
New & Improvements
- The health insurance unique ID (UZOVI code) has been added to the invoice entries data view, offering clear identification and tracking of the responsible insurer label for each invoice. A clear distinction has been made between retail white-label partners—companies that market and sell insurance products under their own brand names—and the actual insurance companies that handle underwriting, claims processing, and other back-end operations
- Invoice entries in claim files are now correctly sorted by date, ensuring that records are displayed in the proper chronological order
- An issue of creating duplicate appointments when scheduling via mobile has been resolved, ensuring that only a single appointment is booked per action
- An issue preventing the company Invoices subtab from appearing for some users has been resolved, ensuring all users have access to this feature
- The revenue specification can now be viewed directly without the need to download it, allowing for easier and quicker access to detailed financial information
- Revenue specifications are now ordered by the date of treatment
- Added sort appointments in export and add appointment status
- Rounding on no-show percentages has been made more precise. User now have a very accurate no-show percentage
- Changed appointment styling to support locations
- Settings and filters in the data explorer are now organized alphabetically, making it easier to find and select the desired options
Fixes
- Fixed an issue where the wrong location was displayed for the first clicked appointment has been fixed, ensuring that the correct location is shown immediately upon selection
- Fixed an issue with the Vektis certificate path, which ensures proper access and functionality for AGB code operations
- The revenue estimation feature has been fixed to display the correct values, ensuring accurate financial projections
- Fixed an issue where appointment slots sometimes work inconsistently on the first selection
- Fixed an issue with the GGN integration with the certificate and compliance for related operations. The collections flow is now compliant with Dutch laws and regulations out of the box by default
- Tooltips for modals have been fixed, ensuring they display correctly and provide the intended guidance or information
- Fixed a bug related to event timing has been resolved, ensuring that event times are displayed and handled correctly
2024-05-13
Recurring appointments
We have added new functionality to easily schedule recurring appointments for patients with the following options:
- Set the total number of appointments needed
- Specify an end date for the recurring appointment to create a series of appointments
- Receive notifications when an appointment overlaps
- Choose between weekly, biweekly, or multiple intervals for your recurring or follow-up appointments
You can now schedule recurring appointments over a specific period, such as a weekly treatment for 8 weeks. Additionally, you can plan a treatment trajectory up to X weeks in advance in the calendar, including key milestones like the initial evaluation.
New
- Added snippets to all medical updates
- Added several questionnaires
- Added functionality to allow users to set the healthcare professional type without relying on the AGB code. This ensures accurate assignment of provider types, even when the AGB code is not available or inconclusive
- Implemented the ability to assign a healthcare professional type to users who do not yet have an AGB code, such as interns, ensuring flexibility in managing user roles
- Added patient information to the invoice entries in the data explorer
- Added patient label to the invoice entries export for better identification and tracking
- Added a new role for healthcare providers with restricted financial visibility
- Added users to the invoice entries data explorer view
- Added treatment date to claim history
- Added the functionality to export all appointments for a single patient
- Added ankle examination snippets
- Added standard Dutch holidays in the calendars
- Added functionality to display sex in the view details component throughout Flux
Improvements
- Implemented validation to prevent creating an appointment proposal with a future date of birth
- Updated functionality to prevent the creation of appointments with multiple patients without a group appointment type
- Updated placeholder for the iDEAL button to display the actual button for the Mollie integration
- UI change to a floating tooltip
- Deprioritized inactive patients in search results. Active patients now appear before inactive patients in the search results
- Updated the referral export to include imported text from medical updates
- Adjusted the tooltip maximum width to prevent it from becoming too large, particularly in scenarios where users have many tags, such as in the appointment history
Fixes
- Patients can now correctly fill in their date of birth during online scheduling on iOS
- Fixed an issue where creating a new patient from a proposed appointment was not possible
- Fixed an issue where searching for patients using their date of birth was not functioning correctly
- Fixed an issue where company invoices were not displayed in the declaration history on the finance tab in the patient file
- Fixed an issue where proposed appointments could not be saved
- Fixed an issue where creating a credit invoice was not possible when the invoice had been partially credited in multiple steps
- Fixed several bugs in the GGN integration
- Fixed and issue where single-day availability in the online scheduling feature was working as expected
- Fixed issue where credits notifications were not appearing in the
appointmentstab - Fixed a bug with the BSN
- Fixed and issue where the total amount was not updated when merging claims over different periods
- Fixed and issue where users were not appearing in the appointments tab