Changelog
Stay up to date with our latest changes and improvements.
2024-07-15
Online appointment scheduling
We improved the online appointment scheduling feature, allowing patients to book their own appointments directly through Flux. This update brings several key benefits to both patients and healthcare providers.
- Patients can schedule their appointments at any time that suits them, without needing to contact the clinic directly
- By allowing patients to book their own appointments, administrative staff can focus on other tasks
- Available slots are filled efficiently and reducing gaps in the schedule
- Patients receive instant confirmation of their appointment after your acceptation of the appointment. All patient communications are taken care off—both following appointment acceptable as well as a decline
- Online scheduling provides a user-friendly and accessible way to manage their appointments. This can lead to higher satisfaction and improved engagement with your healthcare services
New
- Implemented questionnaires for the skullycare program
- Added Curasoft (legacy system) to our migration and import stream
- Added other healthcare providers, like GPs, to the Intramed import tooling
- Added a new planning link in the decline email for online appointment requests. If a patient declines the initial appointment, the email now includes a link for rescheduling a new appointment
- Added functionality for detailed revenue tracking in the business intelligence. You can now click through to view revenue breakdowns for individual healthcare providers, enabling very granular analysis of financial data
- Added a blur effect for the background when the QR code modal is opened, enhancing focus on the modal content
- Added more apps and a button to more apps on the admin home screen
- Added patient created at date in the data explorer
- Added emails send to the data explorer
- Added support for iDEAL 2.0 for our Mollie integration
Improvements
- The
number of treatmentsfield does not display imported treatments. Now it shows all treatments/procedures, including imported - We have addressed the issue with appointment scheduling in the online scheduling system. Appointments are now automatically scheduled back-to-back by default, minimizing gaps between slots. This improvement ensures a more efficient booking process that emphasized the need for consecutive appointments. If needed, users can still manually adjust appointment times
- We have updated the online scheduling feature to enhance usability. The system now hides days with no available time slots, preventing patient from selecting days where appointments cannot be scheduled
- We've updated the appointment confirmation and reminder emails to ensure that for telephone consultations, no treatment location is included
- When editing a patient profile without a specified title, the title option field now correctly displays the default value
- We’ve updated the patient tooltip to show the patient's age in months for those under 1 year old, and for patients under 18 years old
- The default color for flags during the intake flow has been changed from yellow to red. This adjustment aligns with standard practices, as red is the color for flags indicating issues or urgent attention
- Implemented several questionnaires for pediatric physical therapy
- The location name in appointment emails now includes the practice name to provide clearer information, especially when multiple practices share the same address. This enhancement ensures that patients receive more precise details about their appointment location
- When creating an appointment, the calendar will now default to the newly created patient. However, if a different patient is selected, the newly created patient will be removed from the selection, ensuring that only the chosen patient remains associated with the appointment
- Updated labels in questionnaires to reflect the correct terminology in the medical feed
- Updated the tasks. Now you can add patients to tasks
- The end time of the appointment is no longer displayed in appointment emails
- The patient page, accessed from the sidebar, now defaults to sorting patients by the most recent first. Additionally, an option to toggle the sort direction has been added, allowing users to choose their preferred sorting order
- The
Fixes
- Fixed an issue with the imported claim count in history service
- Fixed a bug in the procure code for the initial home consultation for pre-verbal speech therapy
- Fixed an issue with the patient file importer
- Fixed a bug where the chronic period could not be edited if the period was set manually but left empty
- Fixed a bug with the location dropdown during appointment setting
- Fixed the tooltips for the intake flow
- Fixed a bug where the number of treatments displayed in the patient file does not include imported treatments
- Fixed the redirect link to individual invoices from the finance tab in the patient file
- Fixed several UI bugs
- Fixed a big where you cannot save tasks
- Fixed an issue with the QDNA integration for prem request
- Fixed issue with declaring invoices for patients with large external IDs from legacy systems
- Fixed an issue with the claim file to the health insurance companies
- Fixed an issue with email notifications for invoice types not being sent for invoices issued to companies based on VAT invoices
- Fixed an issue where a claim could not be received through Vecozo
- Fixed an issue with the payment registration of company VAT invoices
- Fixed issues with the adress edit form
- Fixed a bug where you could not send a VAT invoice to a company from the finance table
- Fixed an issue where proposed appointments were not updating correctly in the appointment details
- Fixed several UI issues and bug in the calendar
- Fixed an issue where the treatment plan was not automatically selected when creating a questionnaire response. The treatment plan is now correctly linked and selected based on the associated appointment
- Fixed an issue where the Medical Update history was rendering incorrectly, ensuring that all updates are displayed accurately and consistently in the medical feed
- Fixed a bug with the filter status on the invoices tables
- Fixed a bug where questionnaire graphs are not displayed in the medical feed
- Fixed an issue where the notification of deceased patient says 'archived’
- Fixed a bug for the BSN check not displaying validity while not displaying the BSN number
- Fixed a bug where products and procedures without a price (e.g. free check-ups, consultations) are displayed in the finance tab in the patient file. This can now be found in a separate category
- Fixed several UI bugs
- Fixed an issue where questionnaire responses with an excessively large number of scores would cause errors or fail to display properly in the medical update
2024-07-01
Advanced import from Intramed to Flux
We have developed specialized migration and import tools tailored to seamlessly transition data from Intramed into Flux. These tools are designed to ensure a smooth and efficient migration process, preserving data integrity and minimizing downtime for your practice.
We've made the migration process incredibly easy—now you can handle it yourself. Simply drag and drop the paid export files from Intramed into Flux, and you're all set.
Automated data mapping
Automatically aligns data fields from Intramed with our system, reducing manual input and errors
Comprehensive data import
Supports the full transfer of patient records, appointments, billing information, and other critical data from Intramed
Customizable import options
Allows for flexibility in data selection, so you can choose exactly what to migrate
Error handling and reporting
Identifies and addresses potential issues during migration, ensuring a complete and accurate data transfer. You can always contact us for questions.
With these tools, transitioning from Intramed to Flux is simpler and more reliable, enabling you to maintain continuity in your operations while upgrading to a more robust system.
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Intramed paid export for import in Flux
We offer two Intramed import tools based on the Intramed export, this one is specifically designed for the paid version of the Intramed export. We highly recommend opting for the paid version of the Intramed export, as it provides a superior quality of data.
Please note that if the data is not available for export, it cannot be imported into our system
2024-06-28
Speech therapy
We are excited to introduce new features for managing speech therapy, designed to improve the handling of observations, streamline letter management, and ensure proper documentation migration.
Introduction of the observation concept
We’ve implemented the "Observation" concept to better support licensed questionnaires and physical measurements. Each observation is defined by its type, including score ranges and expected values based on factors like age, sex, and other variables such as pregnancy.
Multiple AGB practice codes
The system now supports multiple AGB practice codes per tenant. For instance, a practice can differentiate between speech therapy and physical therapy AGB codes, ensuring that the correct code is used based on the specific discipline.
Enhanced letter management
Letters can now be customized based on consult types and include additional fields. The overarching treatment traject letters have been updated to reflect progress for the new observation concept and to incorporate specific information from intake and evaluation fields.
These updates enhance the functionality of our speech therapy module, providing a more comprehensive and user-friendly approach to managing observations, practice codes, and documentation.
2024-06-26
Logging by NEN 7513
We are pleased to introduce our new compliant logging feature, designed to meet the requirements of NEN 7513 - Health informatics - Recording actions on electronic patient health records. This update ensures that all your logging activities adhere to the standards set by this important Dutch norm for information security and data protection.
Standardized logging
Our system now logs events according to the NEN 7513 standard, which outlines specific data requirements for logging. This includes detailed information on access to patient data, log access, and events affecting logging reliability.
Comprehensive event tracking
All relevant events, such as access to patient records and changes made to these records, are logged with necessary details. For instance, if data is added to a patient file, this action is recorded with specific information about the part of the file affected.
Detailed log entries
The log entries include precise details about each event, following the standard's requirements for cardinality and optionality. This ensures a clear and traceable record of how personal health information is processed and managed.
Organizational oversight
The logging system now meets the legal requirements set by NEN 7513, providing a structured and reliable overview of data processing events. This update helps ensure that all logging practices are compliant with industry standards.
Benefits for you with compliance by default:
Enhanced security. Ensure that your logging practices meet stringent security and data protection standards
Regulatory compliance. Compliance by default. Stay compliant with NEN 7513 and other relevant regulations, reducing the risk of non-compliance issues
Improved accountability. Track and review system activities effectively to maintain accountability and traceability.
This compliant logging feature is now available and can be configured in your system settings. Our latest release ensures that compliance is built into the system by default. You do not need to take any additional actions to become or maintain compliance, as this feature is configured to meet all necessary standards automatically.
2024-06-24
Migrations from legacy systems
We've developed specialized migration and import tools tailored to seamlessly transition data from legacy systems into Flux. These tools are designed to ensure a smooth and efficient migration process, preserving data integrity and minimizing downtime for your practice.
Automated data mapping
Automatically aligns data fields from your old legacy systems with our system, reducing manual input and errors.
Comprehensive data import
Supports the full transfer of patient records, appointments, billing information, and other critical data from your old legacy system.
Customizable import options
Allows for flexibility in data selection, so you can choose exactly what to migrate.
Error handling and reporting
Identifies and addresses potential issues during migration, ensuring a complete and accurate data transfer
With these tools, transitioning from any legacy systems to Flux is simpler and more reliable, enabling you to maintain continuity in your operations while upgrading to a more robust system.
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Do not underestimate data export!
Ensure that data is processed carefully and securely during export. Exporting data from the source is often more complex and time-consuming than expected. When closing the source, a freeze period is established during which the old system cannot be used, but the new data still needs to be imported—and that often poses a problem!
With Flux, you can start immediately, and a large part of the importing can be done later or in stages.
New
- Added support for merging several data sources of different legacy systems as sources to the flux data structure. This improvement allows for the merging of various data sources without creating duplicate patient records, ensuring a seamless transition during complex migration
- Added a general document importer from legacy systems
- Added a document import for Intramed (legacy system)
- Added informed consent to the treatment plan and added informed consent to specific procedures. You can now be compliant with the new rules and regulations regarding special procedures requiring patient informed consent registration
- Added tooltips to the UZOVI codes for unique identification of health insurance companies
- Added extra text to the description of several CSI codes so that it makes a little more sense for the user to understand chronic periods, periods ends and period extensions and re-extensions
- Added procedure code predictions for future appointments
- Added user accessible logging for all COV requests
- Added several tooltips on the invoice table and page
- Added user roles to logging
- Added support for remote consultations
- Added consent for the LDF data exports
- Added LDF consents imports
- Added extra appointment therapy types for several specialties
- Added speech therapy diagnosis and procedure codes for insurance claims and direct to patient invoicing
- Added additional procedure codes for pediatric physiotherapy
- Added customer logging in compliance with NEN 7513. Customers are now compliant with the NEN 7513 by default
Improvements
- Improved the appointment imports
- The import based on migration of legacy systems now uses the diagnosis code for claim line items, streamlining migration
- Improved authentication for the 2FA and MFA using a QR code
- Expanded the automated Intramed import (legacy system) by added several items
- Improved functionality to the general import tooling for legacy systems
- Added speech therapy standard contracts and prices
Fixes
- Fixed a bug with the AGB code when registering a new user
- Fixed several UI bugs in the business intelligence
- Fixed a bug with the data explorer
- Fixed a UI bug
- Fixed an issue preventing invoice exports
- Fixed bugs in the CSI code selection for pediatric physiotherapy
- Fixed an issue with the main AGB of the claim and contract
- Fixed no CSI code selection for speech therapy
- Fixed an issue with the Moneybird integration on the app page
- Fixed responsiveness issues for smaller screens for the appointment and finance tables
- Fixed security issues for compliance with the NEN 7513
- Fixed an issue with the Nivel consent imports
- Fixed several issues for the GGN integration for collections
- Fixed several issues with the Mollie integration and adding the reprocessing of direct invoice payment requests
- Fixed a bug where appointment reminders where send double
2024-06-10
Pediatric physiotherapy
We’ve streamlined billing for pediatric physiotherapy and exercise therapy with automated CSI codes integration, simplifying the process and ensuring compliance with the new Generic Declaration Standard (GDS).
Automated CSI codes
CSI codes for pediatric physiotherapy and exercise therapy are now automatically applied, reducing manual input and errors.
Basic insurance coverage
The system automatically handles billing for the first 18 sessions under basic insurance, making administration simpler.
Automatic code application
After the initial 18 sessions, the correct CSI codes are automatically applied for additional sessions, ensuring accurate billing.
This update enhances billing efficiency and accuracy, aligning with GDS standards and easing administrative tasks.
New & Improvements
- We've automated the CSI codes for pediatric physiotherapy and exercise therapy and for physiotherapy for childern. This update simplifies billing by handling the first 18 sessions covered under basic insurance, and automatically applies the correct codes for sessions beyond that, ensuring seamless integration with the new Generic Declaration Standard (GDS). We made changes to the automatic selection of
003, 004, 005, 006, 007and 009 - The AGB number has been added to the declaration entries in the data explorer, providing clearer identification and tracking of healthcare providers in your data
- VAT prices have been included in the invoices export, alongside the VAT tariffs and VAT excluded prices for more detailed financial tracking and reporting
- The AGB number check has been removed from the intake flow when it is not relevant
- Addressed performance issues related to sending batch payment reminders. The process is now more efficient, significantly improving speed and reducing delays
- Added products without any pricing or revenue for business intelligence reporting. This change ensures that such products do not impact the revenue overview per user or appear in the associated cost center and/or general ledger accounts. When invoicing these products, they will be omitted from the revenue steam, while other products from the same appointment will still be included. For example, a free checkup or consultation can now still count as a consultation in the benchmarks. Please review your bookkeeping and revenue summaries to ensure accuracy
- The ability to mark an invoice as invalid has been restricted. This action can now only be performed by users with the roles of owner or back office administrative staff. This change ensures that only authorized personnel can modify this special invoice status
- Invoice entry amounts are now properly accounted for in the Business Intelligence (BI) reports
- Optimized the invoice filter
- The appointment send button has an incorrect tooltip
- Added patient name to collections view in the data explorer
- Based on a treatment plan you can now manually set a default invoice type where you can override the automatic payer selection
- We've automated the CSI codes for pediatric physiotherapy and exercise therapy and for physiotherapy for childern. This update simplifies billing by handling the first 18 sessions covered under basic insurance, and automatically applies the correct codes for sessions beyond that, ensuring seamless integration with the new Generic Declaration Standard (GDS). We made changes to the automatic selection of
Fixes
- Fixed a bug related to corrected invoices not being accounted for in the revenue estimations
- Fixed a bug with the task title
- Fixed a bug with the tooltip
- Fixed a bug in the display or the total amount of concept debit claim. Previously, the total amount displayed after both crediting and debiting in a single transaction was wrong. The correct amount was calculated in the concept debit claim
- Fixed a bug where de default selector for the CSI code remains empty
- Fixed an issue with the Vecozo certificates
- Fixed a validation message to the user when entering a incorrect BSN
- Fixed several UI bugs and issues