Changelog
Stay up to date with our latest changes and improvements.
2025-02-26
Keyboard shortcuts in the calendar
With this update, Flux introduces keyboard shortcuts in the calendar, making it easier to navigate and manage appointments efficiently. Users can now instantly switch between views, start searches, and quickly make changes without using the mouse. This speeds up daily workflows and minimizes interruptions.
Some useful shortcuts:
E toggles between day and week view
T navigates to today
→ moves to the next day
← moves to the previous day
Shift + . moves forward by a day or a week
Shift + , moves backward by a day or a week
A complete overview of all available shortcuts can be found in the calendar and the documentation.
New
- Flux now includes keyboard shortcuts in the calendar, allowing for faster navigation and appointment management without using the mouse. Users can quickly switch views, start searches, and make adjustments, streamlining daily workflows and reducing interruptions. A full list of shortcuts is available in the calendar and documentation
- MijnDiAd has been integrated into our migration process, ensuring a smoother transition for users relying on this system
- GDS warnings have been implemented for batch invoices, providing clearer notifications and reducing errors in the billing process.
Improvements
GDS Improvements
- Extra warnings added when a physiotherapist does not enter a DCSPH diagnosis code for GDS.
- Specialism codes have been removed for GDS.
- Return codes 9774 and 9649 now include additional descriptions for better understanding.
- Start date handling for GDS has been improved.
- Various small enhancements have been made to GDS validation.
- The GDS XML validation has been updated to a new version.
- The order of declaration lines now follows the standard GDS rules.
- GDS adjustments for Menzis have been implemented.
- Coverage codes for children have been updated in accordance with GDS guidelines.
- Own practice AGB code can now be used in GDS declarations.
- Responsible user-based invoicing is now handled according to GDS requirements.
- Reason for ending care is now easier to enter during the final evaluation.
- GDS auto-validation has been improved based on practical examples.
- Other performance indicators have been added to GDS.
Billing & Finance
- Invoice creation for businesses has been improved.
- Credit invoice processing towards insurers has been optimized.
- The format of revenue specifications has been adjusted.
- GDS files are now stored immediately before being sent.
- Option 000 for body location in GDS has been removed.
- Exact integration has been expanded to include debtor and VAT information.
- VAT settings for subscriptions have been improved.
- Revenue report filtering by year has been expanded.
- Revenue specification downloads are now available for owner roles.
Appointments & Patient Management
- Appointment reminders can now be sent.
- Subscriptions can now be canceled retroactively.
- Body location is only included in GDS declarations when required by the insurer.
- Surveys can no longer be sent for closed treatment plans.
- Treatment plans can now be edited under the treatment tab on the patient page and in the medical feed side panel.
- Treatment start date for GDS can now be modified.
- The closing date of a treatment plan is now available in the data explorer.
User Experience & Technical Improvements
- Questionnaires can no longer be sent for closed treatment plans.
- Unbilled performances now show return information if they were previously submitted and rejected.
- Invoices and declarations cannot be generated if the treatment plan is in concept status.
- Insurance policies without UZOVI codes are now better handled and can be edited.
- Various technical improvements ensure a faster experience in the calendar.
- The default order of appointments can now be adjusted in the agenda.
- Better email domain recognition has been added.
- Data explorer filters have been improved.
Bugs
- Fix: Rejections at the line-item level were not displayed for partially rejected GDS declarations.
- Fix: XSD validation issues in GDS resolved.
- Fix: Various technical bugs addressed.
- Fix: Various UX bugs resolved.
- Resolved: PKCS#10 certificates can now be downloaded again.
- Fix: The responsible user is now scheduled as a regular user in the online planner.
- Resolved: Issue with Mollie payment links fixed.
- Fix: The date of birth field is no longer auto-filled.
- Fix: Validation errors resolved.
- Fix: Package appointments were not always processed correctly.
- Fix: Duplicate issue with package appointments processing resolved.
- Resolved: Issue with the Qualizorg integration.
- Fix: Additional email text was sometimes not included in the standard email template.
- Resolved: Payment reminders now correctly display the time in days.
- Bug: Revenue was not always retrieved correctly in the revenue graphs.
- Fix: The toggle for automatic invoice reminders was not functioning correctly.
- Fix: Availability in the calendar now updates correctly when removing appointment types.
- Bug: Automatic COV checks are now performed more frequently.
- Resolved: Subscription invoices were not always sent.
- Resolved: Appointment reminders were not always sent after modifying an appointment.
- Fix: Prevented merging of GDS and PM304 invoices.
2025-01-12
Contracts for 2025
This year-end transition brings additional complexity for paramedical practices, especially with the introduction of the Generic Declaration Standard (GDS).
Year-End Transition and GDS Integration
With the implementation of GDS on January 1, 2025, contracts and billing processes have been adjusted to meet the new standard. This means that all invoices must follow the GDS format, including those sent directly to patients. Flux fully supports this transition by automatically applying the correct billing format.
Additionally, standard health insurance contracts for 2025 have been updated. The new contract structures per insurer, including associated rates and reimbursements, are now available as configurable templates. Users can select and modify specific contracts based on their practice needs.
The following lists have been updated for 2025 and now comply with GDS:
- Diagnostic code list for physiotherapy
- Chronic condition code list for physiotherapy
- Diagnostic code list for podiatry
- Performance codes and performance code lists for paramedical care
Flexible Rates and Periods
To ease the transition, improvements have been made to rate settings:
- Validity periods for rates ensure that existing 2024 rates remain correct while new 2025 rates are automatically applied.
- Pre-scheduled rate changes allow practices to set up adjustments in advance and activate them on a specific date.
- Seamless transition between years: Treatments from 2024 are billed under the old rates, while treatments in 2025 automatically follow the new contract terms.
With these enhancements, Flux ensures a smooth transition to the new billing system, allowing paramedical practices to start the year with confidence. 🚀
Improvements
- Subscriptions can now be temporarily paused or interrupted.
- Expanded revenue specification for better financial insights.
- Mollie onboarding progress is now visible on the app page.
- Enhanced logging of user actions for improved tracking and security.
- Small adjustments for even better search functionality.
- New heatmap chart on the business intelligence page showing availability percentage.
- Technical improvements to accounting integrations, except for Moneybird and Twinfield.
- Webhook improvements for better system connectivity.
- Invoice PDF enhancements based on GDS feedback from the market.
- PREM requests now available for podiatrists.
- Easier selection of contracts for 2025.
- Support for uploading large patient files for migration.
- New payment methods added to the Mollie app.
- BSN numbers from the COV check are now stored if they were previously unknown.
- Start date of the treatment plan is now explicitly displayed and can be adjusted.
- Improved readability of standard emails.
- Tooltips added to the invoice creation page for better guidance.
Bugs
- Resolved: Various issues with the Nivel export.
- Fix: Problem with online patient scheduling.
- Fix: Issue with recall functionality resolved.
- Resolved: GDS and PM304 invoices could still be merged under specific conditions.
- Various technical issues fixed.
- Fix: BSN numbers are now correctly saved during automated COV checks.
- Fix: The insurance reimbursement app appeared to be off, even when it was enabled.Users can now be deleted more easily.
- Fix: Issue with the Twinfield integration resolved.
2024-12-22
GDS reimbursement for paramedics
From January 1, 2025, the Generic Declaration Standard (GDS) will be implemented for paramedical care. This means that all paramedics must submit their claims in the GDS format. Even invoices sent directly to patients must comply with this format.
Flux fully supports this transition. For care provided from January 1, 2025, Flux will automatically adjust the invoice format to the new standard. For treatments that took place before December 31, 2024, the old declaration standard will remain in effect. As a result, both standards will temporarily coexist.
Flux users do not need to take any action. The system automatically detects which standard applies and processes claims and invoices accordingly.
New
- GDS reimbursement for dietetics
- GDS reimbursement for podiatry
- GDS reimbursement for speech therapy"
Improvements
- Flux now handles outages of the SBV-Z service for retrieving BSN numbers more effectively.
- Added the ability to adjust the body location within the treatment plan.
- Missing body locations in active treatment plans from the GDS have been added to the worklist.
- To prevent billing issues, the following actions have been added to the worklist: missing diagnosis code and missing referral for chronic treatments.
- Labels with the status
unplannablehave been added. - Only available practitioners are now selected when navigating between days in the calendar.
- NPRS is now prioritized over VAS.
- Different types of practitioners can now be included in bookkeeping, specifically for the Exact integration.
- Products are now better handled in the Exact integration.
- Various improvements in information security.
- When invoicing, items can now be processed not only per line but also in batches.
- Emails for questionnaire and recall requests can now be customized.
- Various tooltips have been added to the medical feed.
- Invoice settings have been improved, and documentation has been added.
- Documentation for subscription settings is now available.
- Treatment plans are now available within consultations under policy.
- Payment options have been renamed for clarity.
- Improvements have been made to the Twinfield integration.
- The COV check will now remove incorrect health insurance entries in January 2025.
- Warnings for health insurer CZ have been added.
- Data imports for migrations have been adjusted for the GDS.
- Data export functionalities have been improved.
- Automatic CSI codes are now selected based on the GDS as of January 1, 2025.
- Performance codes and performance code lists have been updated based on the GDS.
- Performance code
1200can no longer be used for children. - The creation of new contracts for 2025 has been improved.
- The worked-hours overview has been improved and can now be easily exported.
- More time is now available for 2FA during login.
- The PREM request process now runs automatically based on applicable inclusion and exclusion criteria, but it can also be explicitly initiated from the final evaluation.
- Minor color adjustments in the calendar for dark mode.
- The intake workflow for the first consultation has been improved for speech therapy.
Bugs
- Resolved: Agenda slots were sometimes displayed even when a practitioner was unavailable.
- Fix: PDF preview was not displaying.
- Resolved: In some cases, the intake process created a second intake.
- Fix: Bug with online scheduling.
- Fix: Issue with subscriptions.
- Resolved: Navigation through practitioners in the agenda.
- Fix: External links in the medical feed.
- Resolved: COV check is now performed after entering a BSN number.
- Fix: VAS for the Nivel integration.Various technical bugs resolved.
- Fix: Bug with tabs on the patient page.
- Fix: Patients could not schedule an appointment if their birthdate was in the future.
- Fix: Spelling errors.
- Fix: Adjustments to the treatment plan.
- Fix: Header and footer of letters were sometimes missing when generating a PDF.Various data import issues for migrations resolved.
- Minor fix: Dark mode adjustments.
- Fix: Bug where a credit could be consumed without an appointment.
- Fix: Text size in the medical feed.
- Fix: Email template sometimes loaded incompletely.
- Fix: Export of invoice items from the financial overview.
- Resolved: Occasionally, a deleted treatment plan still appeared in the financial overview.
2024-12-20
Dark mode
Flux now supports dark mode, a visual setting that adjusts the interface to darker tones. This feature is designed to make working with Flux more comfortable and reduce eye strain by limiting blue light exposure.
- Dark mode gives a modern, calm appearance that is easier on the eyes.
- By default, Flux follows your system settings and switches automatically between light and dark modes.
- You can also enable or disable dark mode manually through the account menu.
New
- Dark mode added for a calmer visual theme, ideal for use in the evening or low-light environments
- Documentation added for better support and ease of use
- SKF questionnaire schemas added, allowing easy integration into the treatment process
- Subscriptions can now be adjusted for more flexible management
- PREMs are now sent automatically after closing the treatment process, further automating the workflow
- The patient registration form can now be easily reset
- The billing period is now automatically shortened for more efficient processing
- Label checks added to improve accuracy
- The primary healthcare provider can now be selected
- The Reply-to field can now be set for recalls and emails
- Multiple email templates can now be customized for personalized communication
- Patients can now be searched by phone number for easier lookup
- The 4DKL questionnaire can now be completed directly by the patient
- LDF data submissions can now be automated.Location icons updated for greater clarity
- Week numbers added for improved planning overview
Improvements
- Price suggestions for contract rates of paramedical disciplines outside physiotherapy are now displayed, simplifying billing
- Appointment names must now be unique for online patient scheduling to prevent confusion
- The type of healthcare invoice is now determined by the discipline rather than the user, ensuring more accurate processing
- Users can now manage multiple disciplines under certain conditions, adding flexibility to practice management
- Appointment reminders have been updated for improved communication with patients
- The CSI code field on invoices has been enhanced for physiotherapists to ensure accurate representation
- Improvements made to handle incoming appointment requests from the online planner more efficiently in Flux.You can now add an authorization to a treatment plan without adding a referral
- The Qualiview integration now supports multiple types of healthcare providers, e.g., physiotherapists and speech therapists no longer need separate Qualiview accounts.Patient recalls have been improved
- Added a preview to patient recalls.Minor improvements made to the billing process
- Technical improvements made to our infrastructure.Enhancements made to the Nivel export functionality
- The mobile version of Flux has been improved.Updates applied to the Twinfield API integration
- the Nivel now also receives questionnaires completed by the patient, marked accordingly
- The AGB declarant can now be set per contract.Labels added for the non-billable patients list
- Warnings for direct debit payments can now be configured
- Synchronization of appointment types added to the calendar for appointment suggestions
- The modal for package appointments has been improved
- Added a "My Patients" list within the patient overview
Bugs
- Fixed an issue where appointments could not be scheduled if the insurer was unknown
- Restored access to the patient invoice creation page.Resolved a problem with an unknown UUID
- Fixed an issue with AGB codes of referrers in the treatment plan not functioning correctly
- Addressed an issue where patient photos were sometimes not displayed.Various technical bugs resolved
- Fixed an issue with HealthTrain functionality
- Resolved a problem with the Nivel export concerning diagnosis codes
- Restored proper questionnaire score trends, even when only one score was entered
- Fixed a bug where no patient was linked to an online scheduled appointment
- Addressed an issue preventing patients from booking online appointments under specific conditions
- Fixed a problem with AGB codes for specialists/referrers in the treatment plan
- Resolved an issue with Flux's self-service import service, which prevented certain files from being uploaded
- Fixed a scheduling issue when reassigning an appointment to a different provider
- Improved handling of incomplete data messages from the SBV-Z service. Fixed recalls now being sent after an appointment is removed
- Resolved an issue where manually creating an invoice for a patient suggested outdated prices
- Fixed the selection of insurers when manually creating a patient invoice
- Resolved an issue where splitting a partial invoice from a batch invoice for an individual patient added a date to the draft invoice
2024-12-13
Generic Claim Standaard (GDS801) 2.0
The Generic Claims Standard (GDS801) 2.0 simplifies and improves healthcare claims. Starting January 1, 2025, this new standard will be mandatory for paramedical care. Older claims will still be processed via the PM304 standard.
Flux ensures a seamless transition and provides support to align your processes fully with the new requirements. This guarantees smooth and uninterrupted claims processing. As a healthcare provider, several changes have been introduced with the new GDS standard:
- Treatment Information
- Treatment Plan
- Reimbursement Note
- Administration
- Claim Date
- Healthcare Provider Identification
- Claim Codes
- Performance Lists
- Modules
Treatment Information
Distinctions such as left, right, or bilateral are now included where relevant for conditions in the GDS. These distinctions can now be recorded within a treatment plan, as this information is required for claims.
Treatment Plan
The treatment plan has become significantly more important for claims under the GDS. To clarify which services are associated with a specific treatment plan, Flux assigns each plan a unique care plan number. This number is automatically included in every GDS claim, ensuring consistent identification of the plan.
Flux now includes the following information in the claim file:
- Unique treatment plan number
- Treatment plan start date (first appointment within the plan)
- Diagnosis code
- Location indicator (left/right/bilateral)
If any of this information changes, all services within the plan must be credited and resubmitted.
Reimbursement Note
With the introduction of the GDS standard, all invoices for patients follow a fixed format. This format is designed to ensure uniformity and accelerate processing by insurers. The standardized design enables easier automatic processing, resulting in fewer rejections and fewer questions from patients.
Significant adjustments to these invoices are not possible. However, certain elements, such as logos and payment texts, can still be customized.
Administration
For patients with chronic care plans, managing the first 20 sessions has been simplified. Practices can now send a secure email detailing the number of sessions performed, which is useful when transferring a care plan from another practice.
Additionally, counting the first 20 sessions, which are billed directly to the insured, is now easier. These sessions can be invoiced directly to the patient without first submitting them to the insurer.
Claim Date
If a healthcare request continues while a patient transitions to a new provider, the original claim remains valid. The second provider must adopt the start date of the original care plan when opening a new plan.
To ensure compliance and validity of the claim duration, insurers must be informed of the original claim start date. The second provider is required to include this original date.
Healthcare Provider Identification
The AGB code of the actual healthcare provider is always included in the invoice line, with exceptions for interns or occasional substitutes, for which the responsible user’s code is used.
Claim Codes
The CSI code has been renamed to claim code. The following changes are automatically implemented in Flux:
- Pediatric physical therapy and exercise therapy: Codes
004to 007are replaced by code 003. - COPD: A single new code (
022) covers all COPD claims. - COVID-19 recovery care: The scheme is discontinued; new claims can only be submitted through supplementary insurance (code
009). - Rheumatoid arthritis: Claim code
022for long-term exercise therapy.
Performance Lists
Each type of care now has a specific Performance Code List (PCL) for claims. Flux automatically processes these codes and generates the correct claim based on your appointment type.
Modules
For patients with the supplementary insurance "Basis Plus Module" from Zilveren Kruis, care under this module must be claimed specifically according to the GDS. This includes care such as physical therapy for cancer, cardiovascular diseases, and strokes. Additional conditions apply to ZorgTopics and the Fitkids care product from Zorg & Zekerheid.
2024-10-18
Subscriptions
Streamline your practice with patient subscriptions. Offer recurring services to your patients with ease. Subscriptions allow you to automate invoicing and payment processing for ongoing care, including:
- Monthly invoicing for recurring services
- Flexible start, pause, or cancellation options
- Automated payment processing for hassle-free collections
- Ability to schedule rate changes
- Customizable email templates for subscription invoices
You can easily manage subscriptions through the patient dashboard. Use the intuitive interface to start, pause, or cancel subscriptions as needed. Learn more in our documentation.
Subscriptions make it simple to focus on what matters most: providing excellent care while ensuring seamless administrative processes.
New
- Added subscriptions
- Added the PSK to questionnaires to patients
- Added the HIT-6 and CSi questionaires to questionnaires to patients
- Added the HV14 questionaire
- Added advanced options to appointment types for online scheduling
- Added product code to the invoice tables
Improvements
- Added additional support for speech therapy referrals
- We made is easier to change the type of the intake
- Improved the LDF data export
- Increased the calendar contrast
- Taking photo’s and uploading has been improved
- The questionnaires to patients are now also send to the Nivel and LDK
- Improved filtering for periods in the claims
Fixes
- Fixed several bugs in the import tooling
- Fixed a bug with old invoices
- Fixed a bug with the Twinfield settings
- Fixed a bug where the invoice filter would stay active while changing invoices
- Fixed a bug with the date on the invoice
- Fixed a bug with the invoice state where a credit invoice would inherit the status of the debit invoice
- Fixed a bug where COV checks would be performed to often
- Fixed a bug with blocked appointments
- Fixed a bug with the declarant AGB code
- Fixed a bug with the referral on a claim entry
- Fixed a bug where a user could create a payment for a collection invoice
- Fixed a problem where not a maximum of 8 users could be selected in the calendar
- Fixed a bug where bullet points where not rendered in the medical feed
- Fixed several technical bugs